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Executive Assistant

Company: Mindteck
Location: Troy
Posted on: May 27, 2023

Job Description:

Executive Assistant

Job Requirements & Expectations:

  • Acts with integrity, confidentiality and discretion in all activities and interactions
  • Show dependability, initiative (self-starter), resourcefulness in finding solutions, and strong follow-thru and follow-up
  • Strong organizational skills
  • Strong attention to detail, reduce/avoid errors, keep all the facts straight
  • Ability to quickly learn (and become subject matter expert/resource for) software application, web applications, and variety of systems and processes
  • Positive attitude
  • Professional demeanor
  • Flexibility to support Directors (and Managers) with different styles and support needs
  • Ability to support multiple people simultaneously
  • Quickly become a knowledgeable and reliable administrative resource for where to find things and how to get things done within Client

    Job Responsibilities

    • Support multiple Directors
    • Managing/coordinating calendars and scheduling meetings, learning/understanding priorities, managing updates and resolving scheduling conflicts (using Outlook, Zoom)
    • Attending and taking notes in staff meetings, then archiving/distributing notes (using Word)
    • Updating org charts and other documents (using PowerPoint, Excel, Word)
    • Organizing digital files (using Teams and SharePoint)
    • Records retention & management
    • Travel scheduling (using CWT) and expense report submissions (using EEM)
    • Purchasing, Ordering materials, other stuff (holder of Client p-card; user P360 system)
    • Organizing meeting logistics: room scheduling and set-up, catering scheduling and delivery handling, communication updates to attendees
    • Other duties as assigned

      Education & Experience:

      • Bachelors or relevant Associates degree
      • 7+ years of experience as Administrative Assistant for Executives
      • Experience working for large corporation, a plus
      • Client experience and knowledge of Client systems and processes, a huge plus


        • Microsoft Office (PowerPoint, Excel, Word)
        • Microsoft Teams / Sharepoint
        • Zoom
        • SmartSheets
        • Ability to quickly learn multiple Client systems and processes for travel reservations, expense reports, purchasing

          disability, or any other trait protected by law.

Keywords: Mindteck, Troy , Executive Assistant, Other , Troy, Michigan

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