Executive Assistant

Company: Mindteck
Location: Troy
Posted on: May 27, 2023

Job Description:

Executive Assistant

Job Requirements & Expectations:

• 
  
• Acts with integrity, confidentiality and discretion in all activities and interactions
  
• Show dependability, initiative (self-starter), resourcefulness in finding solutions, and strong follow-thru and follow-up
  
• Strong organizational skills
  
• Strong attention to detail, reduce/avoid errors, keep all the facts straight
  
• Ability to quickly learn (and become subject matter expert/resource for) software application, web applications, and variety of systems and processes
  
• Positive attitude
  
• Professional demeanor
  
• Flexibility to support Directors (and Managers) with different styles and support needs
  
• Ability to support multiple people simultaneously
  
• Quickly become a knowledgeable and reliable administrative resource for where to find things and how to get things done within Client
  
  
  Job Responsibilities
  
  
  • 
    
  • Support multiple Directors
    
  • Managing/coordinating calendars and scheduling meetings, learning/understanding priorities, managing updates and resolving scheduling conflicts (using Outlook, Zoom)
    
  • Attending and taking notes in staff meetings, then archiving/distributing notes (using Word)
    
  • Updating org charts and other documents (using PowerPoint, Excel, Word)
    
  • Organizing digital files (using Teams and SharePoint)
    
  • Records retention & management
    
  • Travel scheduling (using CWT) and expense report submissions (using EEM)
    
  • Purchasing, Ordering materials, other stuff (holder of Client p-card; user P360 system)
    
  • Organizing meeting logistics: room scheduling and set-up, catering scheduling and delivery handling, communication updates to attendees
    
  • Other duties as assigned
    
    Education & Experience:
    
    
    • 
      
    • Bachelors or relevant Associates degree
      
    • 7+ years of experience as Administrative Assistant for Executives
      
    • Experience working for large corporation, a plus
      
    • Client experience and knowledge of Client systems and processes, a huge plus
      
      Skills:
      
      
      • 
        
      • Microsoft Office (PowerPoint, Excel, Word)
        
      • Microsoft Teams / Sharepoint
        
      • Zoom
        
      • SmartSheets
        
      • Ability to quickly learn multiple Client systems and processes for travel reservations, expense reports, purchasing
        
        
        disability, or any other trait protected by law.

Keywords: Mindteck, Troy , Executive Assistant, Other , Troy, Michigan